IMMEDIATE OPENING: Administrative Assistant (Beaverton, OR)

• Medical/Rx/Vision Insurance
• Dental Insurance
• Basic Life AD&D Insurance & LTD
• Flex Spending for Medical & Dependent Care
• 403(b) Plan with Employer Contribution
• Employee Assistance Program

• Greet and assist students, parents, staff, and visitors in a professional and friendly manner.
• Provide assistance to students who are ill, arriving late, or leaving early.
• Answer and direct incoming phone calls and email.
• Track daily attendance and communicate with families regarding absences when necessary.
• Manage visitor check-in procedures.
• Manage ID badges, substitute technology, and secure records.
• Maintain a clean, organized, and welcoming front office environment. 

• Provide administration support to the school team.
• Maintain student records in accordance with school policies and confidentiality standards. 
• Provide daily operation reports to the principal including attendance and absences.
• Prepare and distribute school communications (e.g., Friday Five newsletter).
• Assist with the coordination of report cards, progress reports, conferences, and re-enrollment process.
• Maintain accurate and organized student records and cumulative files.
• Oversee and maintain accurate student immunization records, ensuring all documentation meets school and state compliance requirements.
• Support required diocesan and NCEA reporting.
• Assist with scheduling meetings, events and school activities, as needed. 
• Prepare correspondence, reports, forms and internal communication.
• Comfortable leveraging technology to streamline workflow and support team operations.
• Manage incoming and outgoing mail and deliveries.
• Maintain overall tidiness of the office, health room and copy room. 
• Provide basic care in the health room as needed and document all visits in accordance with school policy and confidentiality guidelines.

• Serve as a point of contact for parent inquiries.
• Support volunteer coordination.
• Assist with attendance tracking and documentation.
• Support enrollment, admissions and registration process.
• Coordinate communication between families and faculty as needed. 

• Support enrollment and admissions processes.
• Assist with major school events (Open House, Jog-a-Thon, Christmas concerts, school photos, conferences).
• Participate in the coordination of beginning- and end-of-year procedures.

• High school diploma or equivalent.
• 2 years administrative or office, or customer service experience.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking skills.
• Ability to manage competing tasks effectively.
• Ability to maintain confidentiality and exercise sound judgement.
• Comfortable working in a busy environment with young children.
• Analytical problem-solving skills.
• Customer service mindset rooted in hospitality and grace.
• Ability to multitask in a fast-paced school environment.
• Collaborative spirit with faculty, staff, parish, and families.

This is a non-management position
This is a full time position