Business Manager

The Business Manager executes accounting, payroll, purchasing, accounts payable, reimbursements, grant management, and other business office functions.  Through this work, the Business Manager supports and strengthens the mission of Saint Joseph High School to transform students in heart and mind, preparing them to serve God, the Church, and the world. 

Responsibilities
Accounting Procedures

  • Performs accounting functions as assigned by the Director of Finance and Business Operations according to best practice and compliant with accepted accounting principles.
  • Inputs general ledger data.
  • Reconciles all bank statements monthly.  Clears checks and enters amounts into the accounting system.
  • Prepares monthly financial reports for internal departments as well as the finance committee, school board, and administration.  
  • Balances all year-end general ledger accounts and prepares all reports needed for the annual audit process.  Works with the auditors.
  • Prepares payroll on a twice-monthly basis.
  • Assists employees with changes in payroll paperwork such taxes, 403-B, and other payroll deductions.
  • Tracks expenditures and fund balance for various grants, including EANS, E-Rate, and Title funds. 
  • Updates and maintains equipment and depreciation schedules of all capital acquisitions.

Purchasing and Accounts Payable
Manages and ensures the accuracy of all purchasing and accounts payable functions, including:

  • Approves standard purchase order (P.O.) requests. Processes all P.O.s. and verifies that all purchases are properly submitted and approved.  
  • Sees that invoices match the P.O. and are paid on time and attributed to the proper internal account.   
  • Updates vendor files, and sets up new vendors in the system.  Identifies 1099 vendors to run 1099's in January.
  • Is responsible for data entry of all invoices and bills.
  • Balances credit card accounts monthly.
  • Maintains and tracks disbursement of each credit card to faculty/staff/department.
  • Prepares payments each week and additional check runs if needed for special events.
  • Processes payment of officials for all home sporting events. (Works with Assistant Athletic Director)
  • Manages and pays quarterly phone allowance to designated employees.
  • Sees that all reimbursement requests have receipts attached and are properly approved.
  • Maintains accounts payable files, including void check entry each month.
  • Orders general supplies for all school personnel; purchases all supplies for Faculty Lounge.
  • Makes daily deposits of all cash receipts, excluding tuition payments.
  • Maintains money (change) for departments, athletic contests or other needed funds from bank.
  • Counts, balances, and deposits Dress Down Day monies.

Other Duties

  • Prepares, mails, and maintains the files on student accident reports.Consults with the Tuition Specialist on the assignment of tuition assistance to families.  
  • Assists with Choice Scholarship and SGO paperwork and processing.  
  • Assists the Director of FInance and Business Operations in preparing the annual budget.  
  • Assists the Office of Mission Advancement in entering gifts during high volume times as requested.  
  • Collects documents (receipts, conference registration, etc.),  issues reimbursements, and maintains accurate records for all Title and budgeted funds related to to faculty/staff for travel and professional development activities.  (Activities are approved by the Assistant Principal for Academics.

Organizational Structure

  • Serves on the Business Office Team 
  • Reports to the Director of Finance and Business Operations. 

Qualifications and Skills

  • Bachelor's degree in accounting, CPA a plus
  • Experience with accounting and accounts payable.  Skills with accounting software.  
  • Exceptional organizational skills and attention to detail.  
  • Able to work independently, be task oriented, solve problems, and meet deadlines.
  • Team oriented and able to work collaboratively with others.   
Interested candidates may apply at Diocesefwsb.org/careers

This is a full time position
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