Saint Joseph High School- Saint Joseph High School, South Bend - Assistant Director of Advancement Services (South Bend, IN)

Assistant Director of Advancement Services

The Assistant Director of Advancement Services is responsible for the accurate maintenance of donor and prospect data, ensuring the integrity and reliability of information within the advancement database. This role identifies, researches, and analyzes prospects for annual and major gift cultivation and solicitation, and leverages data to inform philanthropic strategy and enhance stewardship efforts. The Assistant Director leads the planning and coordination of the annual Gala fundraiser and leads or assists with other Advancement-related events. The Assistant Director supports and strengthens the mission of Saint Joseph High School to transform students in heart and mind, preparing them to serve God, the Church, and the world.

Responsibilities:
Database Services

Manage the delivery of weekly giving reports, the yearly stewardship report, and all other fundraising-reports for publications or committee/team meetings.
Prioritize and produce lists for appeals, communications, events.
Ensure ongoing documentation of Advancement Services procedures, including gift entry, constituent data entry, and data moves management.
Coordinate the gift acknowledgement process (collection, recording, reporting, etc), ensuring accurate data collection and timely recognition of gifts. Prepare and send IRS tax letters.
Manage constituent records; ensure accuracy and consistency of the database. This ongoing data management includes: adding new student and parent records; transitioning graduates to alumni; current parents to alumni parents; address verification; managing links between records.
Partner in the creation and production of an Annual Report of Philanthropy.

Prospect Research

Conduct comprehensive research on current and prospective donors to identify their philanthropic interests, capacity, and connection to Saint Joseph High School.
Create timely donor profiles for potential volunteer and philanthropic engagement.
Collaborate with the Director of Annual Giving and the Director of Mission Advancement to develop strategic cultivation plans based on research findings.
Utilize data analytics tools and other resources to assess and track donor giving, capacity, patterns, and trends.

Stewardship

Manage current student engagement in writing thank you letters and donor thank-a-thons.
Assist in the development and execution of stewardship programs and initiatives for parents, donors, and alumni.

Event Planning

Coordinate all aspects of the annual Gala and coordinate or assist with other advancement related events.

Other

Maintain up-to-date knowledge of industry best practices.
Other duties or events as assigned by the Principal or the Director of Mission Advancement.

Skills:

The successful candidate will have exceptional organizational skills; possess superior attention to detail and ability to follow-through; be team-oriented and mission driven; proficiency in data management systems and computer applications; be able to work independently and as part of a team; willingness to work occasional mornings, evenings, or weekends as needed; ability to maintain confidentiality and handle sensitive matters with discretion; demonstrated analytical and strategic thinking capabilities.

Requirements:

Bachelor’s degree required;
Experience working with databases and analyzing queries required; Experience with event planning preferred.
Previous fundraising/donor relations/prospect research experience preferred;
Experience working in a Catholic, non-profit, and/or educational setting preferred.

Organizational Structure:

The Assistant Director of Advancement Services reports to the Director of Mission Advancement and works closely with the Director of Annual Giving and Constituent Relations, the Director of Marketing and Communications, the Alumni Coordinator, the Director of Enrollment and the Principal.

Please apply for this position at diocesefwsb.org/careers

This is a non-management position
This is a full time position
Close Date:

Personal Information

* First name
* Last name
* Email
Address
City
State
Zip code
Country
* Phone number

Attachments

Attach a Cover letter Upload file

Attach

Official Transcripts Upload file

Attach

Teacher License Upload file

Attach

Other Information

* Can you show proof of your legal right to work in the United States? Yes No

* Are you willing to submit to a mandatory background check? Yes No

* What is your highest level of completed education? * Do you hold an educator license or are eligible for one? * Current religious affiliation (please include parish/other details as applicable): * Were you baptized Catholic (or received in the Catholic Church)? If yes, are you an active practicing Catholic living a life consistent with the Catholic Church? * Have you received your First Holy Communion? * Have you been confirmed? * Are you married? * If married, regarding your present marriage were you married in the Catholic Church? If not married, please enter N/A. * If yes, where were you married? * Do you attend weekly Sunday Mass? Name and email address of Pastoral Reference (Must be a Catholic priest):