Executive Administrative Assistant (Kill Devil Hills; Outer Banks, NC)
Are you ready to live at the beach? Are you a beach enthusiast looking for your next adventure? Do you enjoy helping people? Are you organized?
HOUSING AVAILABLE!!
HOUSING AVAILABLE!!
Kitty Hawk Kites has been teaching the world to fly since 1974. We strive to be the leading company in adventure recreation and retailing, by building a reputation for fun and excellence through dedication to customer service, quality, safety, and value. Whether it be kiteboarding, hang-gliding, or simply renting paddle boards - if it's fun to do on the Outer Banks, we do it.
We are hiring an Administrative Assistant to join our team! This position will be responsible for administrative support for the CEO and provides backup support in all areas of the company. The ideal candidate must have experience in handling a wide range of administrative related tasks, have an interest and passion in support leaders and be able to work confidently and independently.
Duties and Responsibilities
- Provide clerical and operational support to the CEO
- Maintain CEO’s files and correspondence
- Performs clerical duties, including, but not limited to, mailing and filing correspondence, answering calls, and light bookkeeping
- Interacts with clients, visitors, and vendors
- Conduct research for projects and as requested
- Photocopies, scans, and files appropriate documents
- Coordination of calendar management
- Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events.
- Booking travel. Build itineraries and provide advance preparation for CEO.
- In conjunction with CEO and Executive staff, organize and coordinate activities associated with company meetings, marketing meeting, strategic planning meeting, and other employee-related activities and events.
- Ad hoc administrative tasks including: updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis.
- Collaborating with the team to administer training & development activities
- Assist other departments as needed when assigned (work in stores, warehouse, etc.)
- Other duties as assigned
- Associates Degree in Business Administration, or other related field (Preferred); or equivalent combination of education and experience.
- Previous Experience in an administrative assistant position required
- Proficient in Microsoft Office suite, Advanced in Excel
Skills
Kitty Hawk Kites, Inc is an Equal Opportunity Employer. - Exceptional organizational and administrative skills
- Ability to think end to end around assigned projects and responsibilities.
- Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.
- Strong maturity with ability to effectively prioritize.
- Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
- Team player who is dependable, enthusiastic, and has a positive attitude.
- Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook.
- Excellent communication skills, both written and oral; strong relationship-building, interpersonal, influencing, and collaborating skills across multiple band levels.
- The work environment for this position is generally an indoor controlled environment. Noise level is moderate; expect noises like office machines and light traffic.
- May be requested to work overtime and weekends during the company’s in-season time period.
- May be requested to drive company vehicle to other locations.
Physical Requirements
About 1/3 of one's time will be spent climbing, balancing, stooping, kneeling, crouching, or crawling. 1/3 to 2/3 of one's time will be spent standing, walking, sitting, and reaching. Expect to lift up to 25 lbs. Some other physical demands come from continuous computer work, cash register work, sales floor work, events work, and mail order work.
About 1/3 of one's time will be spent climbing, balancing, stooping, kneeling, crouching, or crawling. 1/3 to 2/3 of one's time will be spent standing, walking, sitting, and reaching. Expect to lift up to 25 lbs. Some other physical demands come from continuous computer work, cash register work, sales floor work, events work, and mail order work.
Department: Kitty Hawk Kites
This is a non-management position
This is a full time position