Timekeeper (Marathon Carson)

Schultz provides cost-effective maintenance, turnaround and construction services at refineries, petrochemical and other industrial facilities on the West Coast where over 75 percent of our downstream activities relate to the maintenance of piping assets. As a result of the ongoing development of conventional oil & gas reserves in North America, the market demand for refinery and petrochemical feedstocks should remain strong, which in turn will benefit Schultz unique value proposition that is based on its world-class safety and labor productivity programs. Learn more about Schultz by visiting our website.

- Schultz is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which Schultz is firmly bound. Schultz will not engage in discrimination against, or harassment of, any person employed or seeking employment with Schultz on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

VEVRAA compliant – priority referral Protected Veterans requested

Responsibilities:

Timesheets:

• Print various forms of timesheets from Supervisors: e-mail or Timekeeping Database
• Validate against Client System gatelog and Schultz Sign In documents.
• Receive Onboarding Timesheets either from the employee (new form) or from the Site HR folder
• Client System Entry ? Allocate validated hours and per diem based on timesheet coding ? Process override requests for Client approval, includes reimbursable onboarding.
• Monitor pending override submittals ? Allocate overrides once processed
• Review Not Allocated and Not Accepted reports and process accordingly.
• Process Rejected Allocations when received, including working with Client and Management to resolve ? Payroll (CMiC) Entry
• Enter payroll hours and expenses according to coding on validated timesheets.
• Reconciliations
• Daily Comparison Reports and / Daily Recons
• Review system data and make corrections as necessary
• Weekly Recon reports
• Review Weekly Recon report from Office Manager and provide notes on items pending completion or with discrepancies ? Process any required corrections
• Check Corrections
• Review any Check Correction inquiries and process in both systems accordingly
• Notify employee / supervisor of results, including processing check request if funds are owed to the employee
• Separations:  Print COR from Timekeeping Database and provide to supervisor / site manager for completion
• Enter any final payroll hours and expenses owed to the employee and validate all hours and expenses owed to the employee are entered in CMiC before separation is processed ? Complete Manual Check Request when funds are owed to employee at time of separation.
• Send Completed COR and Manual check request to Payroll Communications, SchultzHR and ContactHR

• High School Diploma or possession of a GED
• Refinery experience preferred
• Intermediate to advanced computer literacy in Microsoft Excel and Accounting software ? Billing experience preferred ? Timekeeping experience preferred
• Ability to work well with others under deadline driven situations and respond to changes in priorities
• Strong written and verbal communication skills with excellent organizational skills
• Ability to work independently, take initiative, set priorities, and see projects through to completion
• Employ problem-solving skills and analysis, report roadblocks to the Field Finance Manager as needed

This is a non-management position
This is a full time position