Role overview:
Provide a wide range of administrative support to jobsite staff.
 
Essential responsibilities and associated duties include:
• Meet regularly with managers to stay abreast of key issues and coordinate workloads
• Must be able to work overtime with little or no notice
• Compose and prepare correspondence (letters, email, memos), conference notes and meeting minutes, and other related documents using Microsoft Word
• Maintain manager’s calendar using Microsoft Outlook. Schedule meetings, teleconferences, and business engagements based on knowledge of manager’s commitments and priorities
• Coordinate meetings and make catering arrangements
• Organize material for meetings, presentations, and training sessions
• Order supplies
• Reconcile BAML statements and Purchasing Card (PCard) transactions
• Answer busy phones, screen calls and visitors
• Coordinate internal office moves
• Receive, review, and route mail
• Maintain files (hard copy and electronic)
• Participate in the development of presentations using PowerPoint
• Prepare regular and special reports as requested
• Interface with senior executives and their administrative staff
• Interface with client and their administrative staff
• Coordinate and schedule meetings/conferences/entertainment, arrange for facilities, equipment, and catering

Basic Qualifications:
• Intermediate to advanced Microsoft Office skills especially Excel skills to build and maintain complex spreadsheets
• Previous experience in similar position preferred
• Previous project experience preferred, but not required

Additional Information:
This is a 2-3 year term assignment.
Must be willing to park off site and get transported into the jobsite.
Must be willing to work in a construction type environment and in a jobsite trailer.
Must be willing to work M-TH 7am-5:30pm, F 7am-330pm with additional overtime as needed. 

Department: PA Chemical Jobsite
This is a non-management position
This is a full time position

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