Contracts Assistant (Honolulu, HI)
Position Title: Contracts Assistant
Reports To: Contracts Manager
Position Summary:
The Contracts Assistant will provide administrative support to the Contracts Department. This support will include answering calls and correspondence, filing and organizing documents, coordinating with different departments, preparing and processing files, as well as data entry. This position may also require reviewing contract documents, preparing financial reports, and assisting with planning.
Pacific Shipyards International, LLC. Expectations of Employee:
Essential Duties & Responsibilities:
Qualification/ Requirements:
Education/Training:
Physical Requirements:
Additional Information:
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Reports To: Contracts Manager
Position Summary:
The Contracts Assistant will provide administrative support to the Contracts Department. This support will include answering calls and correspondence, filing and organizing documents, coordinating with different departments, preparing and processing files, as well as data entry. This position may also require reviewing contract documents, preparing financial reports, and assisting with planning.
Pacific Shipyards International, LLC. Expectations of Employee:
- Is committed to the company values and adheres to all policies and procedures
- Perform duties of his/her job and as assigned by Management
- Maintain a positive and respectful attitude and conduct her/himself with integrity and in a polite, professional manner treating customers and co-workers courteously and respectfully
- Communicates regularly with Officers, managers & Supervisors about the different divisions and department’s issues
- Consistently be on time for work, meetings and appointments and deliver work projects by assigned due dates
- Maintain assigned work areas in a clean and orderly fashion
- Maintain and ensure the safety of all assigned equipment
- Perform all duties in conformance to appropriate safety and security standards
- Meet productivity goals and quality standards as set by management
Essential Duties & Responsibilities:
- Prepare contract documents
- Set up meetings for the Contracts Manager
- Communicate with Contractors and maintain contract files
- Responds to and resolves administrative inquiries and questions.
- Performs other related duties as assigned
Qualification/ Requirements:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education/Training:
- Associates degree required; Bachelors degree in related field preferred.
- Three to five years of experience in an administrative role preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Additional Information:
- Must show proof of your legal right to work in the United States
- This position requires US Citizenship due to clearance required for base access
- Must be able to successfully obtain a Transportation Worker Identification Credential (TWIC)
- Must be able to successfully obtain a Defense Biometric Identification System (DBIDS) Credential to gain access to federally controlled work sites
- All candidates must submit to and pass a post-offer drug screening and a background check before employment begins. Failure to complete any of these steps will result in disqualification
- Valid State of Hawaii drivers’ license in good standing, class 3 or higher
- Candidates must have access to reliable transportation to get to work and other job sites on time for the start of shift
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
Department: Contracts
This is a non-management position
This is a full time position