The Executive Assistant will be responsible for verifying and posting transactions to invoices and vouchers and may handle balancing and reconciliations. They will assist in performing specific functions to support the department (e.g., routing materials for signatures, preparing reports, creating and modifying basic charts). This position will require working with vendors and auditing vendor invoices.

Responsibilities:
  • Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
  • Reconciles report discrepancies and problems.
  • Reviews, balances, and interprets computer reports, and makes corrections.
  • Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
  • Organizes and maintains file system, and files correspondence, data, and other records.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Liaison between production and research team solve open issues and communicate delays
  • Catalog and archive all existing, new work orders, components, etc. for easy access & file maintenance
  • Provide clerical and secretarial support services for the assigned person(s)
  • Compose and/or edit letters, memos, reports, procedures, etc. as required
  • Coordinates and maintains tenant and vendor lists for all properties
  • Assists the team with special projects as needed.
  • May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
  • Performs other job related duties as required or assigned
Qualifications:
  • Bachelor's Degree
  • Good verbal and written communication, bilingual in Vietnamese/English is a plus!
  • 2+ years in an administrative role/or equivalent combination of education and experience. In addition, 2+ years of project coordination/general accounting.
  • Communication – (Bilingual in English/Vietnamese) able to speak clearly, concisely, and accurately to ensure adequate department operations.
  • Computer Skills (Intermediate) – MS Office: Word, Excel, Outlook, and Internet.
  • Ability to work independently and in a team environment
  • Ability to edit and proof documents
  • Demonstrate ability to follow instructions
  • Demonstrate good attendance and punctuality
  • Highly organized and detail oriented with ability to work well under pressure
  • Ability to prioritize work and multi-task
  • Professional writing experience preferred
What We Offer: 
  • Competitive Wages, Starting at $25.00 - $28.00/hour, depending on experience.
  • Medical & Dental (company pays 75% of employees HMO plans)
  • Discounted Vision
  • 401k - matches up to 3% of your annual salary
  • Paid Holidays
  • Vacation Days
  • Sick Days
Robinson Pharma Inc. is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Robinson Pharma takes affirmative action in support of this policy to employ and advance in employment individuals who are minorities, women, disabled, and veterans.

Robinson Pharma, Inc will conduct a background check by using a third-party vendor to conduct such background investigations.  After acceptance of an offer, you will be asked to complete and deliver authorization, consent and release of all background information.  Employment will be 'at-will' and may be terminated at any time, with or without notice by either party in writing.



 

This is a non-management position
This is a full time position

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