***THIS POSITION CAN BE LOCATED IN EITHER SAN FRANCISCO AIDS FOUNDATION or THE LOS ANGELES LGBT CENTER***


Organizational Summary

San Francisco AIDS Foundation (SFAF) envisions a future where health justice is achieved for all people living with or at risk for HIV. Ultimately, we strive for a day when race is not a barrier to health and wellness, substance use is not stigmatized, HIV status does not determine quality of life, and HIV transmission is eliminated.

Our mission is to promote health, wellness, and social justice for communities most impacted by HIV through sexual health and substance use services, advocacy, and partnership.

Our strategic plan includes an articulation of its five key values, which are the foundation for its work and its employees:  Justice, Dignity, Courage, Leadership and Excellence. We need passionate agents of social change, vanguards of public health, and practitioners of racial justice to join our fight.

AIDS/LifeCycle, is a 7-day, 545-mile bike ride between San Francisco and Los Angeles that raises funds for the Foundation as well as event partner the Los Angeles LGBT Center. The event raises more than $17 million annually through peer-to-peer fundraising, sponsorships, and other methods of fundraising.

Position Overview

The AIDS/LifeCycle (ALC) Director, Production and Special Events is responsible for directing logistics planning and event production for the annual ALC flagship ride from SF to LA (Ride) as well as all special events across ALC regions. This position is responsible for guiding strategy and planning to guarantee participant safety as well as a cohesive and consistent participant experience across all events. This position is also responsible for overseeing the strategic and day-to-day direction of the ALC volunteer program, including volunteers required for special events as well as the Roadie volunteer workforce necessary to produce the Ride event. This position can be based in either San Francisco or Los Angeles. This position manages staff across two regional offices, and extensive travel between offices to is required throughout the year.


Essential Duties and Responsibilities:
 
  • Responsible for all logistics strategy and planning for the Ride; including route and site planning, ensuring proper process for obtaining permits & permissions, selecting and contracting with event vendors, obtaining and managing insurance, developing the Ride logistics budget, maintaining logistics invoicing, and overseeing the development of the event production timeline;
  • Responsible for guiding strategy, direction, and best practices for ALC Special Events, including managing staff in the development of production plans to guarantee the safe and successful implementation of all ALC events;
  • Directs all logistics plans and event production for the Ride, including mobilization, event upload, orientation day, opening ceremony, route operations, camp sites, closing ceremony and finish line festival, event download and de-mobilization; Manages and adheres to budget parameters for all event production and logistics;
  • Oversees on-site execution and implementation of production plans for ALC Special Events to create successful and compelling experiences meant to engage, recruit, steward, and retain ALC participants towards the main event in June;
  • Cultivates and stewards all in-kind sponsors for the ALC event season; works with ALC Ride Director to identify corporate sponsorship opportunities available for pre-Ride events as well as the annual Ride;
  • Responsible for the strategic management of the ALC volunteer program, including oversight of recruitment, retention, fundraising, and stewardship of the ALC Roadie Community required for the annual Ride event (some 600+ in total on-event); as well as volunteer/staffing needs required to execute ALC Special Ride events;
  • Develops the annual event’s Staffing Plan, hires seasonal/temporary staff as needed; Provides pre-event and on-event leadership, guidance, and mentorship to all event staff (60+ for a two-week period);
  • Directly supervises any outside contractors used for ceremony or special event production;
  • Other duties as assigned.


Essential Qualifications:
 
  • 7+ years of experience with large scale event production required; Experience coordinating logistics for nonprofit organizations or charitable causes preferred;
  • 3-5 years of management experience required; Experience managing or directing volunteers preferred;
  • Experience working with complex budgets;
  • Proven ability to manage projects with multiple and often competing deadlines, and ability to work under pressure;
  • Ability to manage a staff across two cities;
  • A proven concern for detail, organization, and timely follow-through, including superior oral/written communication skills and interpersonal skills;
  • Computer skills and knowledge including word processing, database operations, spreadsheets, and other software systems;
  • Access to reliable transportation and the ability to be insured;
  • Demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities, socio-economic backgrounds, religions, ages, English-speaking abilities, immigration statuses, and physical abilities in a multicultural environment;
  • A passion for the Los Angeles LGBT Center’s work and its mission to make the world a better place for LGBT people.
  • The role involves travel, working nights and weekends, camping outside, lifting, loading and setting up for events; ALC production involves working long hours, up to 20 hours per day during the Ride, upload, and download.


Supervision: 

Guides a team of 7+, including two Production Managers (LA/SF), two Roadie Coordinators (LA/SF), one Supplies Coordinator (SF), and one Sr. Event Manager who oversees all Special Events across regions; provides mentorship to the additional members of the Production team, including one Production Assistant (LA) as well as any seasonal staff; has direct supervision of all manager titles


Physical Requirements and Work Environments:

Skill in operating equipment such as a personal computer, copy machine and telephone system.  Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position may have exposure to blood borne pathogens and other infectious agents


Education and Experience
 
  • Bachelor’s degree or equivalent.
  • Minimum of 7 years of work in a large-scale production environment required with a minimum of 3-5 years in production management
  • Experience with LGBTQ+ community event and/or large-scale sporting event production highly regarded.
  • AIDS/LifeCycle experience/participation a plus

This position may have access to protected health information (PHI) and may only access, use or disclose the minimum information necessary to perform their designated role on behalf of San Francisco AIDS Foundation, regardless of the extent of access provided.

Work Environment:

This position is primarily located at 1035 Market Street and 470 Castro Street, San Francisco or the Los Angeles LGBT Center, however it may occasionally require traveling to other office locations or off-site meetings as required by the job. Role may include evening and weekend coverage.

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.

EMPLOYEE BENEFITS:

SFAF is proud to offer a comprehensive benefits package for our full-time employees. These include:

Vacation + Leave
20 days of combined Paid Time Off/Sick Time Off for the first two years of employment
25 days of Paid Time Off/Sick Time Off after two years of employment
Pro-Rated Health & Wellness Hours (subject to change yearly)
14 paid holidays per year

Retirement
403(b) Plan – SFAF matches employee contributions (1 to 1) up to 3% of salary

Health Coverage
Flexible Spending Account to set aside employee pre-tax dollars for unreimbursed medical and dependent expenses.
Medical insurance - premium fully/partially paid by SFAF for employee (Kaiser Permanente HMO, Sutter Health Plus HMO)
Vision insurance – premium fully paid by SFAF for employee (VSP)
Dental insurance – premiums fully/partially paid by SFAF for the employee (Guardian Insurance)

Employee Sponsored Care
Plume - Gender Affirming Care
Care.com – Family care benefits

Life Insurance + Disability + Family Leave
Life Insurance and AD&D insurance – Employer Paid: 100% of salary, up to $100K (Guardian)
Long term disability insurance (Guardian)
Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA), Pregnancy-Related Disability Leave (PDL), as applicable

Equal Employment Opportunity Statement:

The San Francisco AIDS Foundation is an Equal Opportunity employer. We actively seek applications from people living with HIV/AIDS, people with disabilities, women, LGBTQ individuals and people of color.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


Application Process:

Please visit our careers page at:
http://www.sfaf.org/about-us/careers/

POSITION OPEN UNTIL FILLED
NO PHONE CALLS PLEASE
 

Department: AIDS/LifeCycle
This is a management position
This is a full time position

Visit Careers at San Francisco AIDS Foundation

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