San Francisco AIDS Foundation (SFAF) envisions a future where health justice is achieved for all people living with or at risk for HIV. Ultimately, we strive for a day when race is not a barrier to health and wellness, substance use is not stigmatized, HIV status does not determine quality of life, and HIV transmission is eliminated.
Our mission is to promote health, wellness, and social justice for communities most impacted by HIV through sexual health and substance use services, advocacy, and partnership.
Our strategic plan includes an articulation of its five key values, which are the foundation for its work and its employees: Justice, Dignity, Courage, Leadership and Excellence. We need passionate agents of social change, vanguards of public health, and practitioners of racial justice to join our fight.
The AIDS/LifeCycle Production Manager-SF is responsible for strategizing and managing the planning and execution of the 545-mile route and 35+ route sites, including all municipal relationships and all related vendors, for the annual ALC event. This position functions as the Route Lead and is responsible for the development of all route and route site plans, managing the Ride’s route permitting processes, and working with volunteers to execute the set-up and operation of the ALC route. This role has supervisory responsibilities and takes a leadership role in the planning and execution of Roadie (7-day volunteers) operations out on the Route for our flagship AIDS/LifeCycle Ride event and single-day volunteers as special events throughout the year. This role also assists in the pre-event planning of the Ride’s Orientation Day and Ride Out operations, and the support of Pre-Ride special events. The position calls for someone with great attention to detail; who can think in terms of both the forest and the trees; who possesses a strong work ethic and excellent relationship management skills; who can juggle multiple priorities and timelines; who can inspire, self-manage, and is open and enthusiastic about taking on new challenges and roles.
Essential Duties and Responsibilities:
- Functions as Route Lead to plan participant services, layouts, and infrastructure for all route rest stop sites and the AIDS/LifeCycle route;
- Procures and processes permit applications for all route sites, jurisdictions, municipalities, and other government agencies to ensure proper permissions are received for the production of the annual ALC event;
- Liaises with route site contacts and route team leads to ensure the successful implementation & execution of plans;
- Works with route-based event team leaders (Roadie captains & Staff) to develop team operational plans, and oversee route team operations on the Ride ;
- Manages vendor relationships with route production vendors including vehicles, buses, event tents, portable toilets, and others as assigned;
- Creates and manages complex multi-day event production timelines for route and route sites;
- Creates and manages vehicle directions, route cues, and cyclist cues;
- Contributes to the development and implementation of strategy around recruitment and stewardship for the Roadie & Volunteer programs, to ensure that volunteer needs are met for Special Events, Office Projects, and the Ride;
- Contributes to the planning and execution of Roadie & Volunteer meetings throughout the season, in conjunction with Production Director;
- Manages the Travel Planner section of the ALC website, as well as corresponding vendors and entities involved, including hotels, bike shipping, and transportation;
- Manages vehicle vendors and vehicle plans in coordination with Production Director and ALC Production Manager-LA;
- Assists with the development of the annual event’s Logistics budget, and manages those budget line-items that pertain to the responsibilities of the position to come in below or at budget;
- Manages various aspects of ALC NorCal Special Events as assigned;
- Cultivates and maintains relationships with in-kind event sponsors as assigned;
- Participation in staff meetings, ride production meetings, and other meetings is expected;
- Other Duties as assigned
- Ability to remain calm in a high-paced, stressful environment and maintain composure when dealing with crises or problem solving;
- Position requires dedication and persistence in achieving goals and planning and executing the needs of the event, and will require working beyond a standard 40-hour work week during peak production season;
- Ability to strategize budget constraints against real world needs and make decisions to increase efficiency and reduce costs;
- Comfort with driving a 26’ or smaller box or production truck;
- Flexibility in realigning priorities related to the event as required by circumstance or situation;
- Demonstrated project management skills, including facility in managing projects with multiple and often competing deadlines, and ability to work under pressure
Physical Requirements and Work Environments:
Skill in operating office equipment such as a personal computer, copy machine and telephone system. Ability to perform routine bending, stooping, twisting, and reaching. The position requires regular lifting of up to 50lbs. This position is required to attend the entire upload and download of AIDS/LifeCycle and the ALC event (a two-week period), as well as several events throughout the year that require many hours of standing, lifting, walking, and carrying.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience:
- Bachelor’s degree and at least five years of special event or related production experience required.
- Knowledge of large-scale event production, ability to manage multiple tasks simultaneously, exceptional attention to detail, deep understanding of budgets, and experience working with volunteers and staff.
- Experience working with office equipment, Google Drive, Microsoft Suite, and CAD Programs is preferred.
This position will have access to protected health information (PHI) and may only access, use or disclose the minimum information necessary to perform their designated role on behalf of San Francisco AIDS Foundation, regardless of the extent of access provided.
This position is primarily located at 1035 Market Street, San Francisco, however travel to the LA office is required throughout the season. The AIDS/LifeCycle on-event production involves working long hours each day on your feet for two weeks, up to 20 hours per day on event
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.
SFAF is proud to offer a comprehensive benefits package for our full-time employees. These include:
Vacation + Leave
24 days of combined Paid Time Off/Sick Time Off for the first two years of employment
29 days of Paid Time Off/Sick Time Off after two years of employment
14 paid holidays per year
403(b) Plan – SFAF matches employee contributions (1 to 1) up to 3% of salary
Flexible Spending Account to set aside employee pre-tax dollars for unreimbursed medical and dependent expenses.
Medical insurance - premium fully/partially paid by SFAF for employee (Kaiser Permanente HMO, Sutter Health Plus HMO)
Vision insurance – premium fully paid by SFAF for employee (MetLife Insurance)
Dental insurance – premiums fully/partially paid by SFAF for the employee (MetLife Insurance)
Employee Sponsored Care
Plume - Gender Affirming Care
Care.com – Family care benefits
Maven – Family Forming benefits
Life Insurance + Disability + Family Leave
Life Insurance and AD&D insurance – Employer Paid: 100% of salary, up to $100K (MetLife Insurance)
Long term disability insurance (MetLife)
Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA), Pregnancy-Related Disability Leave (PDL), as applicable
Equal Employment Opportunity Statement:
The San Francisco AIDS Foundation is an Equal Opportunity employer. We actively seek applications from people living with HIV/AIDS, people with disabilities, women, LGBTQ individuals and people of color.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Please visit our careers page at:
POSITION OPEN UNTIL FILLED
NO PHONE CALLS PLEASE
This is a management position
This is a full time position
Exemption Status: Exempt
Payrate Range: $80,000 - $89,000
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