ABOUT VALLEY CATHOLIC SCHOOL
Valley Catholic School, sharing in the mission of the Sisters of St. Mary of Oregon, fosters a faith-filled community of lifelong learners and compassionate leaders committed to living out Catholic values and following Jesus' example through prayer, service, and love.

Our beautiful campus is located in Beaverton, Oregon and consists of five schools: Valley Catholic Early Learning, Valley Catholic Elementary School, Valley Catholic Middle School, Valley Catholic High School, and Valley Catholic Music School.

JOB SUMMARY
Valley Catholic High School is seeking an Executive Assistant of High School Operations who has experience working in a fast-paced environment where addressing student needs, the needs of their families, and the needs of the faculty, is a priority. The ideal candidate will be comfortable leveraging technology to improve upon existing processes and interested in developing new systems of organization.

Role Responsibilities: 
  • Maintenance of student records
  • Manage PowerSchool database
    • Ensure student and family information is accurate and complete
    • Maintain student course information, course schedules, co-curricular participation, and other such information.
    • Check and finalize student schedules after master scheduling is complete.
    • Prepare PowerSchool for enrollment and scheduling processes.
    • Manage PowerSchool processes and reports that include start and end of year and semester changes
    • Prepare and distribute report cards
    • Update PowerSchool calendar to agree with the master school calendar
    • Gather faculty and staff information as appropriate and update PowerSchool with accurate information.
    • Manage access to PowerSchool for students, faculty and parents.
    • Enter new student data.
    • Creates reports as needed from PowerSchool.
  • Build and manage the master schedule in collaboration with the Dean of Academics.
  • Maintain transcript and enrollment data.
  • Assist with schedule and grade changes when necessary.
  • Support the coordination of all testing; including AP and PSAT exams.
  • Coordinate online Parent/Teacher Conferences.
  • Facilitate all communication through School Messenger.
  • Purchase/Order necessary supplies and equipment for teachers.
  • Establish and maintain eficient operational systems for faculty.
  • Coordinate Title II/IV funding/expenditures with Beaverton School District.
  • Manage online bookstore through EdTech.
  • Coordinate teacher/coaches contracts through DocuSign.
  • Maintain VCHS master calendar.

GENERAL INFORMATION

  • Salary Range: For the current academic year, the Administrative Support Schedule ranges from $40,256 - $49,048 per year based on years of experience.
  • This position is classified as a Regular, full-time, 11 month position.
  • Benefits package includes: medical(vision included), dental, and retirement options.
  • This position will begin work on/about August 1, 2024, to prepare for the school year and is to be completed in accordance with the published school calendar as instructed by the school’s administration.

This is a non-management position
This is a full time position

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