Job Summary/Essential Functions:
Recruiting Offices follow strict federal, departmental, and organization guidelines for military accessions with the focus of reducing the Recruiting Office administrative burden. These functions include, but are not limited to:

  • Completing, routing, tracking, and reporting status of Local Marketing Support Forms and approvals
  • Processing, tracking and reporting status of candidate’s background investigations per references including but not limited to I-9, Employment Eligibility Verification forms, and the electronic questionnaires for investigation process (eQIP) process
  • Scheduling the Armed Services Vocational Aptitude Battery (ASVAB) testing and MEPS appointments
  • Booking travel arrangements for candidates per policy
  • Drafting, submitting, tracking, and reporting status of waiver packages
  • Managing Microsoft Outlook calendars
  • Managing / monitoring Outlook distribution groups and shared mailboxes
  • Developing, updating, and maintaining the Recruiting Office Microsoft TEAMS site(s) under guidance of the RIC
  • Sharing documents on Microsoft TEAMS
  • Organizing files on Microsoft TEAMS
  • Operating and reporting information from current lead management/accession software solution (Gangway)
  • case files and folders that have multiple documents;
  • Remove all non-scannable objects (e.g., staples, paperclips or other binding mechanism);
  • Photocopy paper documents which are too light/dark, thin (onion skin paper), badly wrinkled or otherwise not able to pass through the scanner; and
  • Tape torn or tattered paper documents to allow proper scanning
  • Perform high speed scanning
  • Automated quality analysis (image rotation/de-speckling)
  • Full page Optical Character Recognition (OCR)
  • File naming, data extraction
  • Upload searchable PDF to document management system
  • Scanned files to be uploaded to Trade Doc application
  • Key field captured
  • Trigram analysis
  • Double key entry

 
Education/Experience:

  • Education: Associates Degree minimum 
  • Experience:   3 years of Administrative Assistance experience clerical, administrative skills with exceptional organizational skills 

Qualifications/Skills:

  • Qualification:  Ability to obtain and maintain a security clearance.
  • Skills:  Expertise utilizing the Microsoft Office (Word, Powerpoint, Excel, Access). 



VCI is a privately held Service Disabled Veteran Owned, quickly growing company with headquarters in Huntsville, AL within 5 miles of the Redstone Arsenal and NASA Marshall Space Flight Center. Established in 2004, and now celebrating 20 years of excellence in providing quality products and services to the Department of Defense. VCI is looking for candidates for key positions to perform work as part of an exciting new opportunities. This is very exciting work having to do with rapid integration and deployment of advanced capabilities into our operating forces. Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment! 

To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

This is a full time position
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Visit Careers at Vision Centric Inc.

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