Contracting Assistant (Part-time) (Huntsville, AL)

VCI is seeking qualified candidates for a Contract Administration Assistant role to work from 8:00am-1pm Monday-Friday. This is a Part-time to Full-time Position 


Responsibilities

• Assist in onboarding new federal employees 
•  Update sensitive phone lists and emergency contact information for federal employees;
•  Assist with PowerPoint presentations;
•  Route and track external and internal taskings;
•  Receive document requests from the field offices;  Package and utilize UPS to send materials to the field offices; 
• Manage, distribute, and issue new supplies to new hires/contractors; 
• Report supply usage and reordering needs to the Mission Support Assistant for inventory and purchase requirements;
•   Review multiple conference room schedules daily and schedule requests
• Backup Personal Identification Verification (PIV) Trackers
• Clean and set up cubicle space for new hires/contractors; 
• Conduct inventory of office equipment and supplies; 
• Prepare and process travel arrangements; 
• Send out calendar invites to attendees;
• Run PowerPoint presentations for meetings and troubleshoot audio/visual issues as they arise;
• Distribute, collect, and compile evaluation forms;
• Assist with other administrative and logistical functions, arranging furniture, inventory;
• Collect, Scan and track training certificates;
• Track required training and recertification due dates for Federal and Contract staff;
• Respond to EEO, FOIA, Privacy requests;
• Prepare, review and reconcile documentation in electronic and/or hard copy format, including editing, updating, consolidating, formatting and manipulating documents in software applications to include but not limited to Microsoft (MS) Word, Excel, PowerPoint, Publisher, and MS Visio.
• Develop and/or improve the quality of existing documentation for technical presentations and statistical reports in support of program management functions. Work products may be in applications including but not limited to MS Word, Excel, PowerPoint, Publisher, MS Visio and Internet browsers. 
• Technical Skills
•  Advanced knowledge and proficiency in Microsoft Office products
• Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
• Resourcefulness, initiative and skill to function in a fast-paced environment
• Attention to detail in goal/task accomplishment with minimal supervision
•  Professionalism and the ability to interact effectively with others
• Ability to meet planned and unscheduled deadlines in a timely manner
• All personnel shall be able to work independently.

Qualifications

 High school diploma or GED
PROVEN Knowledge of Microsoft Office, Adobe
US citizenship and English fluency

Qualifications:
• Advanced High School Diploma 
• 1-3 years of experience in a fast-paced professional office setting highly preferred
• 1-3 years of customer service experience in a fast-paced environment highly preferred
• Personal integrity and ability to maintain confidentiality
• Proven computer skills (Microsoft Office, internet usage, electronic filing)
• Strong Organizational and Planning skills
• Ability to work well with people in a fast-paced environment with C-Level executives
• Excellent written and verbal communication skills

 

VCI is a privately held Service Disabled Veteran Owned, quickly growing company with headquarters in Huntsville, AL within 5 miles of the Redstone Arsenal and NASA Marshall Space Flight Center. Established in 2004, and now celebrating 20 years of excellence in providing quality products and services to the Department of Defense. VCI is looking for candidates for key positions to perform work as part of an exciting new opportunities. This is very exciting work having to do with rapid integration and deployment of advanced capabilities into our operating forces. Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment! 

To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

This is a non-management position
This is a part time position
Salary Desired:
Email:
Address:
City:
ST:
Phone: