Program Manager (REMOTE)

Program Manager 
Part-Time | Remote 

Join a mission-driven team supporting complex grant and financial assistance programs. This role is ideal for an experienced Program Manager with deep expertise in competitive grants management who excels at leading high-performing teams, overseeing pre- and post-award grant activities, and ensuring compliance with federal regulations. The Program Manager provides strategic oversight, staff leadership, and quality assurance while serving as the primary point of contact for contract performance, reporting, and stakeholder coordination.

KEY RESPONSIBILITIES
Program & Staff Management

• Provide overall leadership and off-site oversight for grants management staff, ensuring tasks are performed independently, accurately, and in accordance with established requirements.
• Coordinate staff work schedules, timesheets, leave requests, and workload distribution to ensure timely delivery of all assigned tasks.
• Address performance issues, resolve grievances, and take disciplinary action when necessary to maintain quality and accountability.
• Monitor staff performance and productivity, implementing corrective actions and process improvements as needed.
• Facilitate onboarding of new staff, ensuring completion of all onboarding requirements, documentation, and system access in a timely manner.

Contract & Stakeholder Coordination

• Serve as the primary point of contact for all matters related to contract performance, task execution, reporting, and issue resolution.
• Communicate regularly with designated government representatives to discuss progress, workload, risks, and proposed resolutions.
• Prepare and submit required progress reports, status updates, and performance documentation.
• Ensure all work trackers, dashboards, and status reports are accurate, current, and submitted on schedule.
• Respond promptly to inquiries, concerns, or requests for clarification from stakeholders.

Grants Management – Pre-Award Support

• Oversee and support drafting of Notices of Funding Opportunities (NOFOs) and ensure timely posting in applicable grant systems.
• Manage and review grant and cooperative agreement applications for compliance, clarity, completeness, and eligibility.
• Conduct and/or oversee budget analysis, cost evaluations, and funding reasonableness reviews.
• Perform risk assessments in accordance with applicable federal regulations, including 2 CFR Part 200.
• Review grant award recommendations for compliance with federal laws, regulations, and internal policy.
• Ensure preparation and submission of complete award documentation, including grant awards, budget memoranda, and risk assessments.
• Oversee creation and maintenance of accurate grant records in designated grants and financial management systems.
• Ensure compliant electronic award files are established and maintained.
• Provide guidance to internal staff, recipients, sub-recipients, and stakeholders throughout the pre-award process.

Grants Management – Post-Award Support

• Provide analysis and recommendations to support effective grant administration and oversight.
• Review recipient performance reports, reimbursement requests, and deliverables for compliance with award terms and conditions.
• Draft amendments, modifications, and supporting documentation for review and approval.
• Oversee monitoring of recipient performance, identifying risks or compliance issues and recommending corrective actions.
• Initiate and manage grant and cooperative agreement closeouts in accordance with applicable regulations and procedures.
• Serve as a subject matter resource for post-award grant management questions and issues.

Compliance, Policy & Process Support

• Analyze existing and proposed grants management policies, procedures, regulations, and guidance to identify impacts and improvement opportunities.
• Provide technical assistance reviewing grant-related documentation for compliance with applicable laws, NOFO requirements, and internal procedures.
• Support development and maintenance of standard operating procedures (SOPs), templates, guidance documents, training materials, presentations, and reports.
• Maintain and update grants-related databases, trackers, spreadsheets, and reporting tools to support oversight and transparency.

EDUCATION AND EXPERIENCE: 
Education: Bachelor’s degree in a business-related field required. 
Experience: Minimum of ten (10) years of experience supporting or managing competitive federal grants, including pre- and post-award activities. Minimum of five (5) years of experience managing staff, including direct supervision and performance management. 

SKILLS AND QUALIFICATIONS:

• Strong knowledge of federal grants management regulations, including 2 CFR Part 200.
• Demonstrated experience overseeing pre-award, post-award, and closeout grant activities.
• Proven ability to manage multiple priorities, deadlines, and teams in a fast-paced environment.
• Experience with grants and financial management systems and electronic award files.
• Excellent written, verbal, presentation, and customer service skills.
• Strong leadership, personnel management, and project management capabilities.
• Ability to identify risks, recommend solutions, and drive continuous process improvement.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates,  employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance! 

To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

Department: Upcoming
This is a part time position
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